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A Few Basic
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GroveSite offers different types of pages: (Content provided by Grovesite) |
- Web Page (default): This is a standard 'blank' page on which Moderators or Site Administrators will be able to add all types of information - text, images, bulleted or numbered lists, attached files, and so forth.
- Discussion: This is a specialized page type for asynchronous discussion forums. Participants will post in to discussions, and reply to other’s postings.
- Task List: This page type is a project task list, and details steps to be taken in a project, with fields for priority, member responsible, status of task, start and due dates. It also has room for notes, specification of deliverables and an attached file in the expanded view of the task list.
- File Library: This page type lets you organize posted files by category, track status and owner, and access viewing history. You can allow Participants to post files by setting page security to 'Participants can see and update this page.'
- Calendar: This page type lets you add a team calendar to your site. Add event information including date, time, location, agenda. Choose traditional month view or easy-to-print list view.
- Link to another web page (external): This type of ‘page’ has no page content, but is a way to put links in the Site Navigation Area.
- Link to another GroveSite: This type of ‘page’ also has no page content, but allows you to link to other GroveSite-powered websites within your organization. This capability allows you to transparently ‘nest’ related websites.
- Link to one of your Library Pages: This type of 'page' also has no page content, but allows you to link to library pages on another GroveSite.
- List of All Site Members: This is a specialized page type which lists all enrolled users in a site. It also displays other information about each user (if the user has entered it) such as display name, title, company, email address, phone, bio and picture. Users can browse the Participant list and send email from it. Each website only needs one of these pages.
- List of Related Sites: If you have a site structure with a 'main' site and 'subsites,' this page will automatically build the links to allow easy site-to-site navigation.
- Navigation Heading: This type of page has no content but allows you to format your left-hand navigation area by adding headings among your list of pages.
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Security
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Page Security: Your site was created as 'Private,' which allows access to enrolled members only, or 'Public,' which allows access to anonymous viewers that are not enrolled in the site. Page security settings allow you to more narrowly define the security for each page. There are four settings. |
- ‘Anonymous visitors can see this page’ For 'Public' sites, viewers that are not logged in (anonymous) can view this page. All other choices require that members be enrolled and logged in. This page security option is not displayed for sites set as 'Private.'
- ‘Participant can see this page’ is used on most web pages.
- ‘Participant can see and update this page’ should be used for discussion pages and task list pages. Use it for file libraries as well if you want all Participants to be able to upload files to the library. Use it for Calendars if you want Participants to be able to add events.
- ‘Only Moderators can see (and update) this page’ is used if you have restricted group information (budgets, management documents, etc.) that you want to share with a subset of the group but not share with all Participants. You can enroll that subset of users as Moderators in that case, and define the pages that are for their use only with this setting.
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Start Adding Content
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Turn on Edit
Login if you haven't already. Now click the 'Turn on edit' button in the Menu Bar. New symbols will appear on the page - new item  and copy item  on the top right hand side of your screen, and new page  and copy page  in the top of the colored site navigation area at left. |
Add Pages
Click on new page , at the top of the Site Navigation Area. This is only displayed when the person logged in is a Site Administrator or Organization Administrator. A short form 'Add New Page' will appear. |
--for Basic Web Pages, Discussion Pages,Task Lists, and File Library Pages
- Page type: choose a page type from our list of standard pages, special feature data table pages, or any custom pages that have been added for your organization.
- Click the 'Add page' button at the bottom of this form and a second form appears entitled 'Edit Page.'
- Navigation text: The text you enter will appear in the left hand Site Navigation Area. Enter something descriptive and short.
- Page Heading: This text will be centered at the top of the page area. You may leave it blank.
- Subheading: This text is centered underneath the page heading. You may leave it blank.
- Page text: This text appears before the first item on the page. You may leave it blank.
- Default page view: Discussion, task list, and file library pages allow you to choose 'expanded' or 'summary' view as the default.
- Allow HTML? Your default site setting from Step 2 is here. You can modify it for this individual page. While you don’t need to allow HTML, it can give you more flexibility in formatting items.
- Page security (REQUIRED): This is a very important setting. Please exercise caution in setting page security; use the instructions given in the first part of this page.
- Page short name: You can ignore this field, unless you want to enter a ‘user friendly’ set of letters to identify the page. This appears in the URL after p=. Caution: once your website is in use, you shouldn’t change the short name. If you have any links to this page from anyplace in the website, or even from other websites, those links will not work anymore if you change the page’s short name.
- Hide page: This is especially helpful when Site Administrators and Moderators are working on posting information to a page, but it is not yet ready for view. In this case select to hide it. When it’s finished, come back to this form and select ‘No, page is visible.’ Or, you can select to hide a page until a certain date. Then you can set the page up in advance, and it will automatically display on the correct date. You can also choose to hide the page from Participants and anonymous viewers.
- Add page below: Position the new page in the Site Navigation Area by selecting the page that will precede the new page.
- *** Click the 'Save' button to save your input.
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Making External Links --for 'page links' to external websites
Login. 'Turn on edit.' Then click on new page . After entering navigation text, select page type of "link to another web page (external)." The Edit Page form appears, with your navigation text and page type already set. The next field is called Complete URL. Enter the URL address, including the http:// For example, to set up a page link to ESPN's website, enter http://www.espn.com You may edit other page settings, such as placement, security level, and 'hide.' Click 'Save' button. |
Linking to Another Grovesite
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--for 'page links' to another GroveSite
Find the URL of the GroveSite website you want to link to. For example: http://www.grovesite.com/page.asp?o=pcc&s=home&p=202 Go to your home GroveSite website. Login. 'Turn on edit.' Then click on new page . After entering navigation text, select page type of "link to another GroveSite." The Edit Page form appears, with your navigation text and page type already set. In the three fields displayed next, enter the characters following the o=, s= and p= in the URL above. See this example. |
- Org short name: pcc
- Site short name: home
- Page short name: 202
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Caution: If at some time in the future, the site or page short name of the website you are linking to is changed by its Administrator or Moderator, this link will no longer work. You'll have to edit this link.
Complete other fields on the Edit page form and click 'Save' to save your changes. | |
Menu Navigation Headings --for Navigation Headings
Enter the text of the heading you wish to be displayed in the left-hand Navigation area. Select 'Navigation Heading' as your page type. Select page security and 'top' or 'bottom' of page and click 'Add page.' The second form that appears, called Edit Page, displays all the entries in the Navigation area, so that you can position your heading precisely where you want. Use the 'Move up' and 'Move down' buttons on the form. |
Using your own domain name (URL)
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Want to develop and maintain your site with GroveSite, but use your own domain name? |
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Suppose you're a small business or organization that has already purchased and registered a domain name, e.g. www.xyzcompany.com, but you want to use GroveSite so that you can easily update your content whenever you want!
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If your domain registrar can create/edit host records...
- Go to your domain registrar's control panel page.
- Login to your account there
- Select the option to create or edit a host record for your website (i.e. www.xyzcompany.com)
- Enter the GroveSite IP address: 12.159.65.10
- Return to your GroveSite account
- Using GroveSite's Organization Administration functions, click on [Adv Options] to update your site's settings so that the DNS name is 'www.xyzcompany.com'
- It may take a day or two for your change at your registrar to take effect.
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If you only have the ability to do forwarding or redirects, then...
- Go to your domain registrar's control panel page.
- Login to your account there
- Select the option to FRAME 'forward' your domain name
- Enter the GroveSite URL for your site:
grovesite.com/orgname/sitename
- When you save your changes, you should be able to test very quickly. Frame forwarding does not rely on DNS to be updated.
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Adding Multi Photos
A great way to add multi photos. (15 photos at a time - recommended) The photos will need to be put into a zip file. Not to worry if you don't have zip software, try this!
Right Click on Start menu
Choose Explore
Choose the down arrow on the end of the Address window
Browse over to your photo folder
Hold down the Ctrl key and Left click on the photo (highlights them)
With photos selected (highlighted)
Right click and choose Send To, Compressed (zipped) folder
Now...Open Grovesite and log in
In the green menu box Choose Add New Page
Under Page Type Choose File Library, Add Page
Give it a Navigation text name (Photos) Choose Save
Open the new Photos link
On the page to your right Choosen Add a New File
In Upload window, Browse over to your zip file and select it
IMPORTANT - Check the little box that reads - For .zip file, expand and post individual files
Click Add
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Managing Participant Security
After logging on, select Administration from the top menu bar
Select Manage Page Security under the Membership & Security heading
Click on the page name from the Page Security Manager list on the left
On the right is a list of all Enrolled Members.You can manage their individual security to the selected page by choosing one of the options next to their names. If you select something different than the default, it will show up as an exception in the Page Security Manager.
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